Our team is disbursed with team members in Iowa, North Carolina and West Virginia. We rarely if ever see each other in person so we rely heavily on digital comms to keep in touch on projects.
Our work “stack” is pretty typical for small companies. We use a few tools pretty extensively: Slack for IM, Google Apps (still have a legacy freeby account #FTW), Trello for work and planning work areas and JIRA / Bitbucket / Confluence for Dev and requirements.
Our leadership group, and by that the four founders minus our one contract developer make updates to an operations board with what we did last week and what we plan on doing this week. It works fairly well for helping everyone see our progress.
For instance, this week I should finish the written requirements for about 40% of the application with another 40% coming next week. Our CTO / Dev lead is finishing up a key template for the development we need to finish. He and I are also working through a development plan so that we can turn over a good bit of work to our new developer.
The idea is that after we’ve gotten some of the heavy lifting done in setting up the templates and design, our new dev can do the delivery why B moves on to new design challenges.